Posting Status and Publishing

When you first create a Volunteer Opportunity and every time you add new occurrences, your new records are sent to your host organization to review and publish.

Posting Status of an Opportunity or Occurrence

You will know the opportunity has been submitted for approval because the "posting status" of the opportunity and/or occurrences will be:  "This is not published and has been submitted for approval".

You'll see this on both the volunteer opportunity search page and in the opportunity detail view of any given opportunity:

Once the Opportunity and its occurrences have been published, they will have the posting status:  "This is approved and published for volunteers to sign-up".

When the end date of an occurrence has been reached (and in the case of Date and Time Specific Opportunities) there are no future approved occurrences, the posting status will be shown as "This is not published. There are no upcoming, active occurrences."  

To republish the opportunity, go to the opportunity detail page and either:

1) Add a new occurrence (for date and time specific opportunities), or

2) Edit the single occurrence for an Individually Scheduled Opportunity, and change the 'end date" to a date in the future.

Self-Publishing (aka 'auto-approval')

Some HandsOn Connect host organizations allow some or all of their partner organizations to "Self-Publish".  They do this by granting your organization 'auto-approval' rights.

If you have been granted auto-approval - then after creating your volunteer opportunity, you'll be able to publish the occurrences you've created yourself!  Here's how to do this!

1) Create a new opportunity and its occurrences - or add one or more new occurrences to an existing opportunity.  The process of adding new occurrences is the same as it is when creating new volunteer opportunities, except you only have to put in the details of the new occurrences:

2. Go to the occurrence grid and filter on the posting status "Not yet published.  Click on the Publish action to make this occurrence available for volunteers to sign up.   And then, for each occurrence you are ready to publish, click on the Publish link in the Action Column.

You can publish one or more or all occurrences.  

Once you click on Publish - the occurrence will now be available for signup on the public site (and its posting status will be updated to "This is approved and published for volunteers to sign-up"

You do not have to publish all the occurrences at once.  You may choose to create occurrences for the rest of the year - and publish only the first few months of dates at this time.  It's up to you!